Procurement Management System
An end-to-end procurement platform for a manufacturing company — purchase requisitions, supplier quotations, purchase orders, GRN, and invoice matching.
Overview
The procurement process was entirely manual — requisitions on paper, supplier negotiations via email, and POs created in Word. There was no visibility into open orders, budget vs. actual spend, or supplier performance.
Our Approach
We built a structured procure-to-pay workflow system: staff raise purchase requisitions that route through configured approval chains, procurement raises POs to suppliers, warehouse confirms goods received, and finance verifies invoices against POs and GRNs.
Key Features
- Purchase requisition with department budget checking
- Configurable approval workflows with authority limit enforcement
- Purchase order generation with supplier email delivery via Resend
- Goods received note (GRN) module linked to open POs
- 3-way invoice matching with discrepancy flagging
Tech Stack
Impact
of procure-to-pay cycle digitised
PO, GRN, and invoice matching automated
reduction in procurement processing time
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